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© 2006-2017
CHARLES C THOMAS
PUBLISHER · LTD.

MANUSCRIPT PREPARATION GUIDELINES

A manuscript should be typed double spaced on one side only of 8½ x 11 inch pages. The left margin should be at least 1½ inches wide, and all others should be at least 1 inch wide. Each new paragraph should be indented five spaces. Don't set paragraphs in block form. There should be no extra spacing between paragraphs.

The e-files should accompany your manuscript, preferably on a USB flash drive, CD-ROM, or DVD. It should be formatted in MS Word. Authors using Word 2008 should also send a .txt (text only) version of the document. (If any of these formats are unavailable, please contact the publisher to see if your format is compatible with the publisher's typesetting software system.) The manuscript copy should be printed out from the disk so that both the disk and the manuscript copy are exactly alike.

Each section of the manuscript should be saved as a separate file. For example, the title page, dedication, preface, foreword, introduction, acknowledgments, table of contents, list of figures or tables, individual chapters, glossary, appendix, bibliography, and so on - these should all be saved as separate files on your disk.

Manuscript copy should be clear and dark. Word processors should utilize letter quality or laser printers (old style dot matrix printers are not acceptable although there may be new style dot matrix printers which would be acceptable).

Use double hyphens for breaks between parts of sentences. Use single hyphens for compound words. Don't break any compound words at the end of a line.

Periods and commas are always to be placed inside quotation marks - other marks of punctuation only if they are part of the actual quotation. Indented, in-block quotation should begin with a double quote; quotes within quotes single quote.

Headings should be presented in a consistent style. The following is preferred by the publisher:

  1. First place headings are generally reserved for chapter title and are typed in all caps and centered on the page.
  2. Second place headings are used for major divisions within a chapter and for heading the reference section at the end of the chapter. They should be typed in all caps, centered.
  3. Third place headings are used for chapter divisions of less importance than second place. They should be typed in caps and lower case, centered.
  4. Fourth place headings are used for less important divisions and should be typed in caps and lower case, flush left with the margin.
  5. Fifth place headings are used for minor subdivisions and should be typed in caps and lower case, underlined, and run into the paragraph. They should have a period or colon at the end.

Footnotes should be typed at the bottom of the respective page where its text reference appears. It should also be indented and set off by a horizontal line above it.

Examples of Typeset Headings

Bibliographies (references) should be typed double space. Consistency in bibliographic typing is the important thing. There are many styles. One style by this publisher for books and journals is indicated below. Many authors prefer the style of the American Psychological Association. Consistency in spacing references is very important (spacing after periods is not always preferred but, if so, should be consistent). Book titles and journal titles (including the volume number) should be in italics.

Bibliographic references should always appear at the end of the article. The following style may be used, although the most important consideration is to make certain that a consistency is maintained throughout.

BOOK REFERENCE

Jones, E. W., Smith, C. H., & Brown, A. K. (1999). Lung Surgery. Springfield, Thomas, p. 4.

JOURNAL REFERENCE

Jones, E. W., Smith, C. H., & Brown, A. K. (1999). Aspiration of the lung. JAMA, 22:143.

Pages should be numbered consecutively in the upper right-hand corner, and pages should be checked to be certain that the text reads correctly from one page to the next.

There should be no handwritten material on pages. If additions or changes are necessary in the text, such pages should be re-typed.

Tables, Graphs, and Charts

Tables should appear in the Word file as well as the manuscript printout. Number tables in Roman. Table format should be kept as consistent as possible from one table to another. Tabular column headings generally appear in italic and should be underlined in the table.

Tabular material should be typed in a form similar to the following:

Table 1
DRUGS MOST EFFECTIVE IN TREATMENT
Drug Dosage Contents Disease Toxicity Effect

Tables containing only text and lines and shorter than one page may be created in MS Word and embedded in the text; longer tables should be submitted in a separate file. Graphs or charts should be submitted as separate files.

  • Use MS Excel (or compatible program) to create graphs or charts, and always include the data file.

Scanned Images

Any images can be placed in your Word document for placement purposes, but these should also be saved separately in a TIF format (see below for further instructions). Word tends to compress images and you lose resolution and image quality if the images aren't submitted separately from your Word document.

Images that may be scanned might include an image or page from a manuscript or book, archival material such as a letter, or smaller-sized original artwork. Because requirements for print production are much higher and more restrictive than Internet or e-mail use, images from websites can rarely be used. Whenever possible, obtain a professional scan from a library, museum, or printing service.

  • “Final size” is the size of the image in our published book, not the size of the original being scanned. Do not include borders when measuring the size of the image. Consult with your editor on the size needed for the published book.
  • If the final size required is larger than the original image, scan using a higher resolution than specified below. For example, if the original image is 2" x 3" and the final size will be 4"x 6", scan at a minimum of 600 dpi.
  • When scanning part of an image, measure only that portion to be included, but scan an area slightly larger than that portion. Mark crop areas on a printout, and final cropping will be done by the typesetter or Art Department.
  • Some software applications require the end user to also have that software, in which case you may need to save the image in more than one format (e.g., both TIF and PDF).

Charts and Graphs in PowerPoint
Authors should submit their original PowerPoint images as well as PDF copies of these. If you're able to import the files into Photoshop, these could be further saved as 300 dpi TIF files, but if you don't have this program, just send us the files as requested.

Image Specifications:
Color images
Resolution: at least 300 dpi (ppi) at final size
File format: JPG or TIF
Mode: CMYK

Black & white images with grayscale shading
Resolution: at least 300 dpi (ppi) at final size
File format: TIF
Mode: grayscale

Charts and Graphs
Resolution: at least 300 dpi (ppi) at final size
File format: PDF, EPS, or TFF
Mode: grayscale

Black & white line art such as wood cuts or pen & ink, with no shading
Resolution: 1200 dpi (ppi) at final size
File format: TIF (grayscale), BMP or PIC (bitmap)
Mode: grayscale or bitmap

Descriptive legends to illustrations should be typed double spaced on one side of 8½ x 11 inch sheets and remain separate from the manuscript. They should be identified by the same figure number as for the illustrations. The legends should also appear in your Word file, as well as the manuscript printout, and placed where they should appear in relation to each illustration - that is, either above or below the illustration.

Permissions in writing for the use of materials from other publications should be forwarded with the manuscript materials and be included in a separate folder at the end of the manuscript. It is necessary for chapter authors to be responsible for securing permissions of materials which are to be used. Any stipulated fees for the use of such materials should be paid for by the author/contributor. Acknowledgment to other sources may be made in a footnote at the bottom of the chapter-opening page (for entire chapters) or in a footnote at the bottom of the respective page where the material appears in the book, in endnotes at the end of the chapter, or at the end of figure captions (for illustrations) or as footnotes to tables (for tables). Credit may also be given in an Acknowledgments section where appropriate.

In addition to the above guidelines, the following references are useful:

  • The Chicago Manual of Style
  • Webster's New Collegiate Dictionary
  • Dorland's Medical Dictionary
  • Publication Manual of the APA
  • Index Medicus

 

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